About the Role:
We have an exciting opportunity for a full-time temporary Administrative Associate 2 in the Deisseroth Lab, within the School of Medicine at Stanford University. This position is 100% onsite at Stanford campus and is temporary, with potential for full-time permanent hire
Duties include but limited to:
Process orders and expense reports, perform purchase reconciliations, and verify pcards.
Schedule and organize conferences and events, including coordinating logistics, and serving as liaison with internal and external vendors.
Draft and/or generate routine communications for Executive Director.
Plan and arrange travels for Principal Investigator.
Maintain internal data, including trainee appointments, funding, honoraria, etc.
Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
Maintain approved content on websites.
May perform human resources transactional support, e.g. postdoc and staff paperwork and guided correspondences with HR group, I9s, and/or faculty affairs support.
May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
Other duties may also be assigned
Candidate must be reliable and available at their designated location during scheduled work hours to assist with accepting deliveries, escorting guests into the locked building, responding to emergencies, and supporting day to day needs of the PI and the lab. Since emergencies can occur without prior notice, it is essential to have someone we can depend on to be present.
Qualifications:
EDUCATION & EXPERIENCE (REQUIRED): High school diploma and three years of administrative experience, or combination of education and relevant experience.
Strong interpersonal, written, and organizational skills
High attention to detail and ability to manage multiple tasks efficiently
The expected pay range for this position is $31.79 to $37.96 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
Please submit your resume to [email protected] with your name and the job title in the subject line.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.